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Join Our Team: Retail Assistant

Retail Assistant (Weekday + Weekend)

Job Description 

Melanie Katsalidis + Pieces of Eight Gallery 


3-4 days a week (Must be available to work Saturdays with the addition of Sundays in December) *dependant on Victorian restrictions 

Permanent part-time employment 





Melanie Katsalidis creates objects of quality that honour rare and precious materials. These enduring pieces transcend trend, time and style to become a cherished part of our client’s personal journey.

Pieces of Eight Gallery showcases exclusive and limited collections of contemporary jewellery, vessels and small sculpture, crafted by more than 40 Australian and international artists. Established in 2005 by jeweller Melanie Katsalidis, Pieces of Eight has built a worldwide following of devoted clientele who share in our passion for intelligent, innovative design. 

We’re seeking a creative and motivated professional to join us at Pieces of Eight and Melanie Katsalidis, with the opportunity to work across two exciting city locations. A passion and knowledge of jewellery is essential in order to best communicate our brand values and work within our dedicated team. 15 years in, we have developed an iconic presence in Melbourne for independent contemporary and fine jewellery. 


We’re seeking a highly motivated and creative professional to join us at our Pieces of Eight gallery space in Melbourne’s CBD. We require someone who is available to work weekdays and weekends. A passion and knowledge of jewellery is desirable in order to best communicate our brand values and work within our dedicated team. You are a hard worker, creative thinker, lover of jewellery and art. You are passionate about clear communication and are motivated by seeing your hard work translate into beneficial outcomes for our artists and clients. You can work independently, be time efficient and are an excellent multitasker. You’re a real team player too and enjoy collaborating with your colleagues. 

You’re confident to solve problems and find solutions when the need arises. Being organised and working to a schedule is one of your strengths, as is time management and being flexible when needed. You’re able to make instant connections with clients and make them feel welcome as well as secure that you have the expertise of knowledge they are looking for. 

You have a minimum 5 years retail experience. Nurturing and closing sales comes naturally to you and you strive to have excellent outcomes for all clients and an ongoing relationship with them to encourage them to return. You feel aligned with our brand values and are excited to be part of our team. If you have any additional skills or experience that you think would be valuable to the business, we’d love to know about them. 

Description of Retail Assistant Role (a guide, not all inclusive) 

The role of the Retail Assistant (RA) is the core of retail operations. This is a casual role, with the potential of extending to additional days as the business requires. We require someone who is available to work weekdays and weekends, including additional hours in December. This role will have the flexibility to work between two CBD locations. The RA is responsible for all retail and gallery duties relating to sales, client relations, the day-to-day running of the gallery, and all customer inquiries, orders and quotes. Whilst sales and customer service are the key aspects of this role, so too is the smooth running of the gallery. The presentation of the gallery is to be maintained as well as ensuring the gallery makes and exceeds sales targets and continues growing. 

Retail operations 

Manage all aspects of gallery operations including - but not limited to - opening and closing procedures, merchandising, gallery cleaning, scheduling client appointments and managing deliveries by artists, inventory and loss prevention, safety and security. 

Process, package and post online sales; ensure website inventory accurately reflects gallery stock. 

Ensure gallery policies and procedures are followed to achieve operational excellence and efficiency, and to maximise the customer experience. 

Liaise with marketing manager to create social media content (stories, posts)

Assist digital manager with responding to DM's on social platforms

Engage in effective and creative visual merchandising in the gallery to drive sales and create a positive customer experience. 

Rotate products and displays on a regular basis. 

Maintain gallery standards, including housekeeping on the sales floor and in back of house including the kitchen, lane and storage areas.

Client/Artist Relations 

Communicate and reinforce extraordinary customer focus, professional service and standards; act in the best interest of the customer. 

Best represent featured artists and their work. 

Develop a deep understanding of each artist’s creative background, ideas and individual knowledge of their works. 

Liaise between clients and artists including - but not limited to - client inquiries, orders, repairs and quotes. 

Ensure artists fulfil their contractual obligations to the gallery and maintain deadlines. 

Planning & Marketing 

Provide relevant input, information and feedback to the Director and administration staff to assist the business in achieving longer term goals. 

Be the voice and best representative of the retail gallery and customers. Communicate feedback on trends, issues, opportunities or accolades to the Director and administration staff. 

Keep the Director and administration staff informed of gallery status and operations. 

Liaise with the Digital Manager to provide feedback on customer trends and requests. Provide ideas for EDM, Journal and online content based on these observations. 

Contribute to content creation for social media (Instagram and Facebook) and manage subsequent client enquiries on relevant platforms. 

Desired Skills & Experience 

Education and Experience Requirements 

Retail experience, especially in the jewellery sector 

Minimum of 5 years of sales and customer service experience in a retail environment

Experience in jewellery, contemporary jewellery, gemstone and/or diamond

knowledge preferred 

Bachelor’s degree in relevant field preferred 

Key Competencies 

Excellent sales and visual merchandising skills 

Possess a passion and proven skills in customer service excellence 

Effective communicator both verbally and in writing; able to connect and build rapport with customers and staff 

Excellent administrative and organisational skills 

Effective time management and planning skills 

Ability to problem solve, critical thinker 

Proactive, self-directed 

Flexible and adaptable 


Conflict resolution skills 

Interpersonal skills 

Results-driven, goal-oriented 

Organised, detail-oriented, meticulous and thorough, well presented 


Technical Skills and Experience 

Sales skills 

Customer service skills 

Jewellery and gemstone knowledge 

Visual and product merchandising knowledge 

Social media content creation 

Inventory management for retail operations 

Proficient with Microsoft Office, including Word & Excel 

Administration skills and a good knowledge of Google Mail/Docs/Sheets 

Proficient with Point of Sale (POS) systems; KPI experience a plus 

Knowledge of social media (Facebook, Instagram, etc.) 



Please contact us if you have any questions and be sure to follow us on social media.

Warmest wishes,
The Melanie Katsalidis Team